Hosting a Local YEC Event - Categories and More!
Thank you for your interest in organizing an event for YEC members! You'll find all the details about each event category below. When you're ready, submit your event details here. Let's start this party, here's what you need to know:
Member Meet-Up
A casual get-together where everyone pays for themselves. We'll include a link to your meet-up registration page in our event calendar and send an email to local members.
Member Hosted
A gathering of members where you pick up the check and handle event details as the host. We'll share the event on our calendar and in an email to local members. We'll also manage registrations and reminders for you!
Member Sponsored
A gathering of members with awesome sponsorship opportunities for you and your business. We'll handle all the details from planning to promotion with a YEC staff member on-site to run your event. You pay for the event plus a $3K event management fee* and your business is recognized as the sponsor in an abundance of communications before and after the events.
Still not sure what type of event is the right fit? Read on....
Costs Involved
Member Meet-Up: None. Attendees pay for themselves.
Member Hosted: You pick up the check.
Member Sponsored: You pay for event expenses and a $3K event management fee* and YEC handles all organizing details.
MEMBER MEET-UP |
MEMBER HOSTED |
MEMBER SPONSORED |
|
Choosing a date |
You |
You |
We choose one together (so we can have a staff member attend) |
Choosing a venue |
You |
You |
We'll find a great one together (we'll provide options, you can choose) |
Cost of food/beverage |
Attendees pay for themselves, no event cost to you |
You pick up the check and any other expenses |
You pick up the check and any other expenses |
Communicating the event to members |
YEC website and social media, with one email sent by YEC staff to the local members with details |
YEC website and social media, with one email sent by YEC staff to the local members with details |
We'll handle it all - website and social media, with multiple emails and outreach by the YEC team to build attendance |
RSVP management |
Handled by you |
Handled by YEC staff via registration page |
Handled by YEC staff via registration page |
Communicating with attendees |
You |
YEC staff sends one reminder email before the event |
YEC staff sends one reminder email and texts before the event to ensure good attendance |
YEC staff support at the event |
No |
No |
Yes, we'll be there! |
Looking to maximize visibility for your business? Hosting or sponsoring an event is a great way to go. Here’s exactly what you’ll get:
MEMBER HOSTED |
MEMBER SPONSORED |
|
Cost |
Event cost only |
Event cost and $3K management fee* |
Prospective members invited |
Minimal |
If agreed upon |
Event registration page w your company logo and link |
Yes |
Yes |
Marketing text in reminder email to attendees before |
“..hosted by ___” |
"....sponsored by ____" |
Bring 1-2 members your staff team to attend |
No |
Yes |
Welcome toast at event |
Yes, cheers! |
Yes, cheers! |
Marketing text in event recap email to attendees, sent by YEC |
“..hosted by YOU" |
"....sponsored by YOU AND YOUR BUSINESS" |
Thank you in YEC newsletter and social media that reaches all members |
No |
Absolutely |
Company logo on photo page (if photographer provided) |
No |
Yes, say cheese! |
YEC Staff support on-site |
No |
Yes, we'll be at the door welcoming your guests and ensuring a seamless experience for all attendees. |
* The $3K event management fee pays for staff time and travel to operate your event, including RSVP management and logistics. It does not cover any event hard event costs such as food and beverage, venue fees or photography. You will be responsible for those costs as the member hosting/sponsoring, and will pay any vendors directly.
Ready to share your event with the YEC community?
Click here to provide details and we'll be in touch!